Privacy Policy

 
BACKGROUND:
Lewesfit/Katie Weir understands that your privacy is important to you and that you care about how your personal data is used and shared online. We respect and value the privacy of everyone who visits this website, https://www.lewesfit.com and will only collect and use personal data in ways that are described here, and in a manner that is consistent with Our obligations and your rights under the law.

Please read this Privacy Policy carefully and ensure that you understand it. Your acceptance of Our Privacy Policy is deemed to occur upon your first use of Our Site. You will be required to read and accept this Privacy Policy when engaging in any of the services offered by Lewesfit/Katie Weir. If you do not accept and agree with this Privacy Policy, you must stop using Our Site immediately.

Definitions and Interpretation
In this Policy, the following terms shall have the following meanings:

“Account” means an account required to access and/or use certain areas and features of Our Site;

“Cookie” means a small text file placed on your computer or device by Our Site when you visit certain parts of Our Site and/or when you use certain features of Our Site. Details of the Cookies used by Our Site are set out in our cookie policy.

“Cookie Law” means the relevant parts of the Privacy and Electronic Communications (EC Directive)
Regulations 2003.

“personal data” means any and all data that relates to an identifiable person who can be directly or indirectly identified from that data, as defined by the EU Regulation 2016/679 General Data Protection Regulation (“GDPR”); and

“We/Us/Our” means Lewesfit/Katie Weir, whose registered address is 53 Old Malling Way, Lewes, East Sussex, United Kingdom, BN7 2EP, and whose main trading address is 53 Old Malling Way, Lewes, East Sussex, United Kingdom, BN7 2EP.

Information About Us
Our Site is owned and operated by Lewesfit/Katie Weir, whose registered address is 53 Old Malling Way, Lewes, East Sussex, United Kingdom, BN7 2EP, and whose main trading address is 53 Old Malling Way, Lewes, East Sussex, United Kingdom, BN7 2EP.

We are not VAT registered.

We are a member of The Register of Exercise Professionals. Membership number R0077540.

What Does This Policy Cover?
This Privacy Policy applies only to your use of Our Site. Our Site may contain links to other websites. Please note that We have no control over how your data is collected, stored, or used by other websites and We advise you to check the privacy policies of any such websites before providing any data to them.

Your Rights
As a data subject, you have the following rights under the GDPR, which this Policy and Our use of personal data have been designed to uphold:

The right to be informed about Our collection and use of personal data;
The right of access to the personal data We hold about you (see section 12);
The right to rectification if any personal data We hold about you is inaccurate or incomplete (please contact Us using the details in section 14);
The right to be forgotten — i.e. the right to ask Us to delete any personal data We hold about you (We only hold your personal data for a limited time, as explained in section 6 but if you would like Us to delete it sooner, please contact Us using the details in section 14);
The right to restrict (i.e. prevent) the processing of your personal data;
The right to data portability (obtaining a copy of your personal data to re-use with another service or organisation);
The right to object to Us using your personal data for particular purposes; and
Rights with respect to automated decision making and profiling.

If you have any cause for complaint about Our use of your personal data, please contact Us using the details provided in section 14 and We will do Our best to solve the problem for you. If We are unable to help, you also have the right to lodge a complaint with the UK’s supervisory authority, the Information Commissioner’s Office.

For further information about your rights, please contact the Information Commissioner’s Office or your local Citizens Advice Bureau.

What Data Do We Collect?
What Data Do We Collect?
Depending upon your use of Our Site, We may collect some or all of the following personal and non-personal data.Please also see section 13 on Our use of Cookies and similar technologies and Our Cookie Policy,
name;
date of birth;
gender;
business/company name
job title;
profession;
contact information such as email addresses and telephone numbers;
demographic information such as post code, preferences, and interests;
financial information such as credit / debit card numbers;
IP address;
web browser type and version;
operating system;
a list of URLs starting with a referring site, your activity on Our Site, and the site you exit to;
Google Analytics

How Do We Use Your Data?
All personal data is processed and stored securely, for no longer than is necessary in light of the reason(s) for which it was first collected. We will comply with Our obligations and safeguard your rights under the GDPR at all times. For more details on security see section 7, below. We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances: Where we need to perform the contract we are about to enter into or have entered into with you or where we need to comply with a legal or
regulatory obligation.

Our use of your personal data will always have a lawful basis, either because it is necessary for Our performance of a contract with you, because you have consented to Our use of your personal data (e.g., by subscribing to emails), or because it is in Our legitimate interests. Specifically, We may use your data for the following purposes:

Providing and managing your Account;
We will use your personal details to maintain your medical records, which we are required to provide by law.
Providing and managing your access to Our Site;
Personalising and tailoring your experience on Our Site;
Supplying Our services to you (please note that We require your personal data in order to enter into a contract with you);
Personalising and tailoring Our services for you:
Replying to emails from you;
Supplying you with emails that you opt into in the future, should Lewesfit/Katie Weir include opt-ins on the website www.lewesfit.com (you may unsubscribe or opt-out at any time). Details of how to opt-out will be made available within this policy or on the website, should opt-ins be offered in the future.
Market research;
Analysing your use of Our Site and gathering feedback to enable Us to continually improve Our Site and your user experience;

With your permission and/or where permitted by law, We may also use your data for marketing purposes which may include contacting you by email and/or telephone and/or text message and/or post with information, news and offers on Our services. We will not, however, send you any unsolicited marketing or spam and will take all reasonable steps to ensure that We fully protect your rights and comply with Our obligations under the GDPR and the Privacy and Electronic Communications (EC Directive) Regulations 2003.

Third parties (including Google Analytics) whose content appears on Our Site may use third party Cookies, as detailed below in section 13 and on Our Cookie Policy. Please refer to section 13 for more information on controlling Cookies. Please note that We do not control the activities of such third parties, nor the data they collect and use, and advise you to check the privacy policies of any such third parties.

You have the right to withdraw your consent to Us using your personal data at any time, and to request that We delete it.

We do not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. Data will therefore be retained for the following periods (or its retention will be determined on the following bases):
By law we have to keep basic information about our customers in order to maintain accurate client record.
If you are over age 18 we legally have to keep your records for a period of 5 years.
If you are under the age of 18, we are required to keep your records until your 25th Birthday (or 26th Birthday if you are aged 17).

In some circumstances you can ask us to delete your data if beyond the legally required timescales outlined above.

We may have to share your personal data with:
Your GP.
Your referring private medical insurance company
Your consultant
Anyone you request us to share your personal data with e.g. family member. Over time, and during the course of your engagement as Our client, you may be asked to supply additional health information that is relevant to the progression of your programme.

If We have serious concerns about your safety, or the safety of another person, normal confidentiality may be lifted. You will be asked to provide your GP’s contact details, as someone that may be contacted in these circumstances.

How and Where Do We Store Your Data?
We only keep your personal data for as long as We need to in order to use it as described above in section 6, and/or for as long as We have your permission to keep it.

Some or all of your data may be stored outside of the European Economic Area (“the EEA”) (The EEA consists of all EU member states, plus Norway, Iceland, and Liechtenstein). You are deemed to accept and agree to this by using Our Site and submitting information to Us. If We do store data outside the EEA, We will take all reasonable steps to ensure that your data is treated as safely and securely as it would be within the UK and under the GDPR.
Data security is very important to Us, and to protect your data We have taken suitable measures to safeguard and secure data collected through Our Site.

Steps We take to secure and protect your data include:
Your personal data is stored in both paper and electronic format, on forms completed and signed by yourselves. This is stored securely at the Lewesfit address outlined above.
Your personal information is at times taken to your appointments which take place at The Southdown Club (personal training clients) and Beechwood Hall, Cooksbridge (circuits class clients). This is for the purpose of effectively undertaking your training. Your data is closely monitored in this situation and is kept private for its security.
The computer that is used for any data storage is password protected.
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed.
We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

Do We Share Your Data?
We may sometimes contract with third parties to supply services to you on Our behalf. These may include services connected with any services provided by Us, with which you are engaged, payment processing, delivery of goods, search engine facilities, advertising, and marketing. In some cases, the third parties may require access to some or all of your data. Where any of your data is required for such a purpose, We will take all reasonable steps to ensure that your data will be handled safely, securely, and in accordance with your rights, Our obligations, and the obligations of the third party under the law.

We may compile statistics about the use of Our Site including data on traffic, usage patterns, user numbers, sales, and other information. All such data will be anonymised and will not include any personally identifying data, or any anonymised data that can be combined with other data and used to identify you. We may from time to time share such data with third parties such as prospective investors, affiliates, partners, and advertisers. Data will only be shared and used within the bounds of the law.

We may sometimes use third party data processors that are located outside of the European Economic Area (“the EEA”) (The EEA consists of all EU member states, plus Norway, Iceland, and Liechtenstein). Where We transfer any personal data outside the EEA, We will take all reasonable steps to ensure that your data is treated as safely and securely as it would be within the UK and under the GDPR including:
All email marketing automation companies (e.g.. Mailchimp) used by Lewesfit/Katie Weir operate on secure systems and require logins.
The Doctors Laboratory operates on a secure system, requires logins and/or information is delivered via encrypted email.

In certain circumstances, We may be legally required to share certain data held by Us, which may include your personal data, for example, where We are involved in legal proceedings, where We are complying with legal requirements, a court order, or a governmental authority.

What Happens If Our Business Changes Hands?
We may, from time to time, expand or reduce Our business and this may involve the sale and/or the transfer of control of all or part of Our business. Any personal data that you have provided will, where it is relevant to any part of Our business that is being transferred, be transferred along with that part, and the new owner or newly controlling party will, under the terms of this Privacy Policy, be permitted to use that data only for the same purposes for which it was originally collected by Us.

In the event that any of your data is to be transferred in such a manner, you will be contacted in advance and informed of the changes. When contacted you will be given the choice to have your data deleted or withheld from the new owner or controller.

How Can You Control Your Data?
In addition to your rights under the GDPR, when you submit personal data via Our Site, you may be given options to restrict Our use of your data. In particular, We aim to give you strong controls on Our use of your data for direct marketing purposes, including the ability to opt out of receiving emails from Us, which you may do by unsubscribing using the links provided in Our emails and at the point of providing your details (and by managing your Account).

You may also wish to sign up to one or more of the preference services operating in the UK: The Telephone Preference Service (“the TPS”), the Corporate Telephone Preference Service (“the CTPS”), and the Mailing Preference Service (“the MPS”). These may help to prevent you receiving unsolicited marketing. Please note, however, that these services will not prevent you from receiving marketing communications that you have consented to receiving.

Your Right to Withhold Information
You may access certain areas of Our Site without providing any data at all. However, to use all features and functions available on Our Site, you may be required to submit or allow for the collection of certain data.

You may restrict Our use of Cookies. For more information, see Our Cookie Policy.

How Can You Access Your Data?
You have the right to ask for a copy of any of your personal data held by Us (where such data is held). Under the GDPR, no fee is payable and We will provide any and all information in response to your request free of charge. Please contact Us for more details at katie@lewesfit.com or using the contact details below.

Our Use of Cookies
Our Site may place and access certain first party Cookies on your computer or device. First party Cookies are those placed directly by Us and are used only by Us. We use Cookies to facilitate and improve your experience of Our Site and to provide and improve Our services. We have carefully chosen these Cookies and have taken steps to ensure that your privacy and personal data is protected and respected at all times. Please see our Cookie Policy.

Contacting Us
If you have any questions about Our Site or this Privacy Policy, please contact Us by email at katie@lewesfit.com, by telephone on 07788 131366, or by post at 53 Old Malling Way, Lewes, East Sussex, BN7 2EP. Please ensure that your query is clear, particularly if it is a request for information about the data We hold about you.

Changes to Our Privacy Policy
We may change this Privacy Policy from time to time (for example, if the law changes). Any changes will be immediately posted on Our Site and you will be deemed to have accepted the terms of the Privacy Policy on your first use of Our Site following the alterations. We recommend that you check this page regularly to keep up-to-date.

Additional Notes
Your use of this website and any dispute arising out of such use of the website is subject to the laws of England, Northern Ireland, Scotland and Wales. Neither we nor any third parties provide any warranty or guarantee as to the accuracy, timeliness, performance, completeness or suitability of the information and materials found or offered on this website for any particular purpose. You acknowledge that such information and materials may contain inaccuracies or errors and we expressly exclude liability for any such inaccuracies or errors to the fullest extent permitted by law.